The Service Employees International Union (SEIU) Local 925, a dynamic labor union representing 20,000 education, local government and non-profit staff is seeking a full-time Administrative Coordinator based in our Seattle office. The position reports to the Director of Administration.
Job Opening: Administrative Coordinator
Term: One year limited duration appointment which will be re-assessed at the end of the one year appointment.
To apply: Send resume, business/employment references (preferably three, but at least two) and a cover letter to:
SEIU Local 925
1914 North 34th St., Ste. 100
Seattle, WA 98103
Deadline to apply: Open until filled.
Main function: Provide advanced database and high level administrative support.
Summary of Duties & Responsibilities
- Membership services. Includes daily updates, searches reports and labels for mailing. Monthly posting of dues, process exceptions of member dues and reconciliation of member records. Track and process new hires, terminations, non-compliers, out of unit employees. Back dues collections. Process and enter data from seniority/bargaining unit lists. Process, track, post, conciliation of COPE on a monthly basis. Will include communication with employers and members.
- Support field staff and management throughout the Local by providing lists, reports and other data that facilitate their work.
- rovide training and/or instruct field staff and management throughout the Local so that they may be self-sufficient in running lists, reports, searches and other data.
- Ensure the integrity of the database by running search comparisons and lists of each employer on a quarterly basis and work closely with field staff to obtain data to for updates.
- Analyze information using various methods to find inconsistencies and reporting same to Director of Administration.
- Work closely with IT Administrator to streamline data output, establish and create systems within current database to insure the efficiency and streamlining of administrative processes (ie: creating templates for uploading electronic data, etc.)
- May include assisting in the development of system data and working with IT to improve database functioning.
- May include inventory, maintenance of office equipment and office supplies Localwide.
- May be required to represent Local at community/labor functions as assigned by Director of Administration.
- Performs other duties as required to support the Local and the mission of the Local.
- Respond quickly, creatively and professionally to the administrative needs of staff and management local wide (internal customer service).
- Respond in a timely and professional manner to members’ inquires and complaints via phone, email, letter or in-person (external customer service).
- Organizational skills: must be able to organize workload to meet deadlines.
- Ability to prioritize and remain flexible to address changing priorities and variations in work and projects.
- Attention to detail oriented work as well as the “big picture.”
- Analytical skills and ability to interpret data.
- Ability to work independently and work well within a team environment.
- Dependable, reliable and punctual.
- At least five (5) years of previous high level administrative experience
- Advanced computer and technical skills; good reading comprehension, writing and basic math skills
- Good communication skills both orally and in writing
- Demonstrated high-level experience with database systems
- Excellent organizational and problem solving skills
- Proficient in using analytical tools and software (ie: Microsoft Word, Excel, Access)
- Thorough knowledge of modern office procedures, practices and business writing
- Ability to plan, organize and prioritize work
- Must remain flexible and adaptable to every changing needs and requirements
- Must be able to meet established deadlines
- Ability to think independently & critically and ability to work in a team
- Ability to work well under pressure and with interruptions
Compensation: Competitive pay, great benefits, friendly work environment. Salary and benefits are set by the collective bargaining agreement. Benefits include fully employer-paid family health, dental and vision insurance, life insurance, a generous leave package, fully employer-paid pension (defined benefit plan), and other benefits in the policies of the SEIU Local 925 and the staff union contract.
Women, people of color and LGBTQ candidates are strongly encouraged to apply.