UW Chapter Bylaws
Constitution and By-Laws
University of Washington
Chapter of SEIU Local 925
Amended April 2013
ARTICLE I: NAME
The name of this organization shall be “University of Washington Chapter of the Service Employees International Union, Local 925, CTW.”
ARTICLE II: PURPOSE AND OBJECTIVES
The purpose of this organization shall be to represent employees in matters of collective bargaining with their employer (the University of Washington), and to represent their interests in matters before the State Legislature, and any other body or organization that has an impact upon these employees. The objectives of this organization shall be to achieve for these employees fair wages, hours, and working conditions, together with active participation in the policies and operations of their work places, to promote recognition and respect for the value of their work, to advance the lives and welfare of these employees in economic, social, political, and other areas, and to follow democratic principles.
ARTICLE III: MEMBERSHIP
Section 1. Full membership is open to classified employees of the University of Washington in bargaining units for which SEIU Local 925 is the exclusive bargaining representative.
Section 2. Other forms of membership (associate, retired, etc.) are subject to the Local 925 by-laws.
Section 3. There shall be no discrimination against any member, or applicant for membership by reason of race, ethnic origin, creed, color, religion, gender, gender identity and gender expression, sexual orientation, national origin, ancestry, disability, marital status, political belief or affiliation, veteran status, or age, subject to the exceptions with respect to age contained in applicable law.
Section 4. Membership good standing, shall be determined in accordance with Local and International by-laws.
ARTICLE IV: OFFICERS
Section 1. The officers of this organization shall be:
• Vice President
• Lead Steward from North Campus (north of NE Pacific St. and east of 15th Ave NE)
• Lead Steward from South Campus (south of NE Pacific St. and east of 15th Ave NE)
• Lead Steward from West Campus (west of 15th Ave NE)
• Lead Steward from Metro Campus (off campus locations)
• OC Co-Chair from North Campus
• OC Co-Chair from South Campus
• OC Co-Chair from Metro Campus
• OC Co-Chair from West Campus
• Political Organizer from North Campus
• Political Organizer from South Campus
• Political Organizer from Metro Campus
• Political Organizer from West Campus
Section 2. The term of office is two (2) years beginning on July 1st. The office of President may not be held for more than three (3) consecutive terms.
Section 3. The officers are required to be members of the Leadership Council, Organizing Council, the Action and Communications Team (ACT), and those specific workgroups which are the responsibility of each office. Attendance requirements at Leadership Council meetings shall be defined, monitored and executed by the Leadership Council. Excessive unexcused absence (as defined by the Leadership Council) is grounds for removal from office by a simple majority vote of the Leadership Council.
Section 4. President. The President is elected at large and serves as presiding officer at meetings of the Leadership Council and general membership; is a spokesperson or designates a spokesperson for the UW Chapter on all necessary and appropriate occasions; and oversees all activities. The President or a designee makes a report on all matters of importance at each membership business meeting. The President, along with the OC Co-Chairs, helps set the agenda for the Organizing Council meetings.
Section 5. Vice President. The Vice President is elected at large and acts as President in the absence of the President.
Section 6. Secretary. The Secretary is elected at large and records the minutes of business meetings of the Leadership Council, general membership, Organizing Council and shall maintain and update a complete and accurate archive of such minutes. The minutes archive remains the property of the chapter and shall be available for review by any member in good standing.
Section 7. Lead Stewards are elected by members in their respective areas and serve as stewards, coordinate grievance handling and steward training, and mentor other stewards in their area. Lead Stewards must be members of the Organizing Council, ACT and assist in organizing the members.
Section 8. OC Co-Chairs. The OC Co-Chairs are elected by the membership in their respective campus areas and chair OC meetings on a rotating basis. They, along with the Chapter President, help set the agenda for Organizing Council meetings. OC Co-Chairs must be members of the Organizing Council, ACT, and assist in organizing the membership.
Section 9. Political Organizers. The Political Organizers are elected by the membership in their respective campus areas and help coordinate and oversee the Chapter’s work in the electoral arena. Political Organizers must be members of the Organizing Council, ACT, and assist in organizing the membership.
ARTICLE V: LEADERSHIP COUNCIL
Section 1. The Leadership Council consists of the officers of the UW Chapter as listed in Article IV.
Section 2. The Leadership Council will meet monthly to conduct the business of the UW Chapter. The Leadership Council sets organizational direction and approves strategic recommendations from committees, workgroups, and staff; takes action on behalf of the UW Chapter on matters requiring attention; makes recommendations it considers appropriate on matters to come before the membership; serves as a liaison with the UW Chapter staff and the Local 925 President on matters affecting the UW Chapter activities. A majority of the Leadership Council, excluding vacancies, constitutes a quorum.
Section 3. When needed the Leadership Council will appoint and disband ad-hoc committees workgroups to accomplish Chapter goals.
ARTICLE VI: ORGANIZING COUNCIL (OC)
Section 1. The Organizing Council is responsible for building the UW Chapter through developing a shared vision, setting organizational direction and mobilizing members. During contract and legislative campaigns, the OC may be referred to as the Contract Organizing Council or the Legislative Organizing Council.
Section 2. The officers of the Leadership Council and area leaders from the ACT serve on the Organizing Council. Members of the OC are responsible for the life of the UW Chapter in their geographical areas and Chapter-wide. Additionally, OC membership is open to all members in good standing. Voting rights at OC meetings are extended to any member who has attended at least one meeting in the past twelve (12) months.
Section 3. The OC is chaired by four elected OC Co-Chairs as described above (Article IV, Section 8). Criteria regarding leader service on the OC will be developed and reviewed as needed by the OC.
Section 4. The Organizing Council meets monthly and is responsible for the following duties:
a. ORGANIZATIONAL COMMUNICATION – the OC is responsible for maintaining the ACT and motivating members to be leaders in the workplace.
b. ISSUE DEVELOPMENT – the OC determines issue campaigns and develops strategies to accomplish goals.
c. LEADERSHIP DEVELOPMENT – the OC plans and initiates leadership development programs to assist members and leaders in acquiring organizing skills.
d. WORKGROUPS – the OC recognizes ad-hoc workgroups to carry out the work of the OC and to address employee concerns. Workgroups must outline goals, a plan of action and a timeline. Workgroups may address issues such as leadership development, communications, legislative concerns, human rights, health and safety, etc.
e. POLICY IMPLEMENTATION – the OC develops policies, rules and guidelines for the operation of the OC and the ACT.
f. Other duties as appropriate.
Section 5. BARGAINING TEAMS – Bargaining Teams prepare proposals and negotiate collective bargaining agreements. Team members are elected by the members of the bargaining unit and serve throughout the duration of the contract until such time as new bargaining team members are elected for negotiations. Candidates for Bargaining Teams must be members in good standing. The President is automatically a member of all Bargaining Teams.
Section 6. Action and Communications Team (ACT) – The ACT is responsible for building and maintaining an active organizational network in the workplace; distributing information; organizing members and recruiting new members; and sharing and exchanging information among members and leaders. Criteria regarding leader service on the ACT is developed and reviewed by the OC.
ARTICLE VII: ELECTIONS
Section 1. Regular officer elections are held every other year.
a. The President, by March 1 of every other year, appoints a three-member Nominating Committee. The Nominating Committee identifies at least one member for each office, verifies each candidate’s eligibility and willingness to serve, and explains the duties of office and the nominations process. At membership meetings of the UW Chapter, nominations from the floor will be considered and, if valid, accepted by the Nominating Committee. Such nominations will constitute the ballot of official candidates.
b. Membership will be asked to vote on contested elections only. Candidates in uncontested elections win by acclamation.
c. Voting for officers is by secret ballot. The ballots are distributed to members on or before June 1 for return by June 21 and are counted within one week. The candidate receiving the largest vote per office is declared elected.
d. Election of stewards shall take place as needed. In addition, special elections will be held whenever a steward vacancy occurs and a candidate steps forward, or when 10% of the members in a particular steward area ask for a recall vote. Members will be notified at least ten (10) days prior to a special election.
e. Leadership Council members may be recalled by a simple majority vote of the Chapter membership in the appropriate campus area. A recall election shall be held within four (4) weeks of receipt by the Union office of a petition of at least 10% of the Chapter’s members in good standing in the appropriate campus area calling for such an election. A fifteen (15) day notice of the election shall be given to Chapter members. In the event a Leadership Council member is recalled, the vacancy provisions of Article VII (Section 3) shall go into effect.
Section 2 Candidates may not make use of Union resources for campaign purposes with the exception that one Union distribution with equal space allotted for each candidate shall be sent together with the ballot.
Section 3. In the event of a vacancy in the office of President by reason of death, resignation, or otherwise, the Vice President assumes the duties of the President. In the event of a vacancy in any other office in the first half of a term, an election shall be held to choose a successor. The election shall be held at a membership meeting with 15 days notice to the members. In the second half of a term, the Leadership Council shall choose a successor for the remainder of the term.
Section 4. ELECTIONS COMMITTEE. An Elections Committee consisting of three members in good standing who are not otherwise members of the Leadership Council shall be chosen by the Leadership Council within six months preceding the regular election of officers. The term of office is two years. Vacancies will be filled in the same manner. The Committee is responsible for the conduct of all UW Chapter elections, including the printing and distribution of ballots, the counting of votes, and certification and notification of successful candidates. At no time shall a member of the Elections Committee who is a candidate in an election being conducted by the Elections Committee serve on the Committee for that election. The Elections Committee shall make provision for absentee voting, under circumstances it shall determine, subject to the Local 925 by-laws.
ARTICLE VIII: MEMBERSHIP MEETINGS
Section 1. Membership Meetings shall be held at least quarterly and as needed, and shall be scheduled in such a way as to encourage maximum membership participation and to further other organizational objectives. Membership meetings may be held at a single or multiple sites, to be determined by the Leadership Council, with notice to the membership. In the event of multiple site meetings, motions from the floor shall be acted upon as follows:
1) If the same motion is made and seconded at all site meetings in the same month, the outcome shall be determined by tallying the votes from all meetings.
2) If a motion is made and seconded at one or more, but not all, site meetings in the same month, the same motion shall be considered moved and seconded, and shall be voted on at the remaining site meetings at the next meeting. The outcome shall be determined by tallying the votes from all meetings.
3) Amendments to motions must be voted on at all site meetings in the same manner described above.
4) Meetings shall be chaired, on a rotating basis, by the elected officers in the campus area.
The membership as a body will:
a. Fill vacancies in elected positions as per Article VII Section 3.
b. Act on resolutions brought by members or by recommendation of the Leadership Council.
c. Discuss other issues of concern.
d. Adopt amendments to the Constitution and Bylaws.
Section 2. A total of fifty (50) members shall constitute a quorum.
Section 3. The Leadership Council shall determine when a leadership retreat is needed to adopt chapter goals.
ARTICLE IX: LOCAL 925 LEADERSHIP ASSEMBLY REPRESENTATION
Per the Local 925 by-laws (Article VIII), the UW Chapter is entitled to representation on the Local 925 Leadership Assembly on the basis of one (1) Council representative per 200 Chapter members.
UW Chapter officers serving on the Chapter Leadership Council shall automatically hold fifteen (15) of the Chapter’s seats on the Local 925 Executive Council. The remaining seats shall be elected for three (3) year terms at the same time and in the same manner as the Local 925 officers.
Vacancies shall be filled by majority vote of the UW Chapter Leadership Council.
ARTICLE X: AMENDMENT
Amendments to the Constitution and Bylaws may be proposed by the Leadership Council or by petition of 10% of the members. Any amendments to the Constitution and Bylaws must be presented in writing to the membership at least two (2) weeks before a meeting of the general membership. If a quorum of fifty (50) members in good standing is present, the amendments may be approved by at least two thirds (2/3) of those present.
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